Receptionist / Office Administrator - Chemical Manufacturing

Prostaff Holdings

germiston

Prostaff Holdings

Receptionist / Office Administrator - Chemical Manufacturing

Prostaff Holdings

  • R Undisclosed
  • Permanent Intermediate position
  • Germiston, Gauteng
  • Posted 19 May 2022 by Prostaff Holdings
  • Expires in 11 days
  • Job 2466912 - Ref PS009613

About the position

A well-known chemical manufacturing company requires the above to manage and oversee the reception and office administration within the company.
Minimum requirements for the role:

  • The successful candidate must have a Matric with good attention to detail.

  • Previous experience having worked as a Receptionist managing the reception as well as having strong administration duties is essential for the role.

  • Computer literacy is essential with good working knowledge of Microsoft packages.

  • The successful candidate must have excellent written and verbal communication skills as well as time management, organisational and customer services skills.

  • Must have excellent telephone skills and polite telephone manner.

  • Must be able to multi-task by listening and taking notes whilst working under pressure.

  • Must always be presentable, professional and courteous.

  • Must be a team player and be able to work in a fast-paced environment.

  • Previous experience having worked on pastel is preferred but not essential as the company is happy to train the person.


The successful candidate will be responsible for:

  • Attending to walk-in clients and visitors, greeting them with a positive and helpful attitude and directing them appropriately.

  • Notifying company personnel of visitor arrival.

  • Handling queries and complaints via phone, email and general correspondence.

  • Answering the switchboard in a professional manner, and transferring and routing calls as necessary.

  • Taking and ensuring that messages are passed to the appropriate staff member on a timely basis.

  • Receiving, sorting, distributing and handling all queries received.

  • Managing and ordering office supplies such as stationery, factory PPE, water machine top ups, cleaning supplies and keeping inventory of stock.

  • Performing office administrative duties.

  • Receiving orders via mails, messages or phone calls and capturing it into the order book.

  • Preparing picking slips and sending it through to the warehouse for picking and confirmation of stock availability to inform customers.


Salary package, including benefits, is highly negotiable depending on experience gained.

Desired Skills:

  • Admin
  • Office Administrator
  • Receptionist

Prostaff Holdings

About the agency

WHO WE ARE: Established in 1992, the Prostaff Holdings Group is entrusted by many successful companies and skilled candidates to provide complete recruitment solutions and highly effective human resource services specialising within the areas of Scientific, Food and Personal Care, Medical / Pharmaceutical, Engineering, Mining, Civil and Building, FMCG, Financial and Management. Our specialised consultants are passionate about fulfilling dreams and aspirations and growing and developing individuals successfully within the industry. Our recruiting knowledge spans 20 years and we pride ourselves in successful long term relationships built with both clients and applicants alike. WHAT WE OFFER: We partner with our client and candidates:• Spending time to understand their businesses and their aspirations• Identifying the culture of each company and the ideal working situation for each candidate• Bringing them together to provide their greatest asset - people• We assist client companies not only with their staffing requirements, but also with strategic planning and market research• Our continuous networking with clients and candidates ensures our database is constantly up to date with the best available talent• We meet all our candidates face to face assisting and advising them with regards to building a career and succeeding• We offer our applicants guidance, meeting their requirements and matching them with the ideal employer HOW WE ACHIEVE THIS:We ensure an efficient, ethical and professional service to our clients and candidates, with an assurance of confidentiality, having assisted in progressing many successful careers which we pride ourselves on.

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Expires in 11 days

About the position

A well-known chemical manufacturing company requires the above to manage and oversee the reception and office administration within the company.
Minimum requirements for the role:

  • The successful candidate must have a Matric with good attention to detail.

  • Previous experience having worked as a Receptionist managing the reception as well as having strong administration duties is essential for the role.

  • Computer literacy is essential with good working knowledge of Microsoft packages.

  • The successful candidate must have excellent written and verbal communication skills as well as time management, organisational and customer services skills.

  • Must have excellent telephone skills and polite telephone manner.

  • Must be able to multi-task by listening and taking notes whilst working under pressure.

  • Must always be presentable, professional and courteous.

  • Must be a team player and be able to work in a fast-paced environment.

  • Previous experience having worked on pastel is preferred but not essential as the company is happy to train the person.


The successful candidate will be responsible for:

  • Attending to walk-in clients and visitors, greeting them with a positive and helpful attitude and directing them appropriately.

  • Notifying company personnel of visitor arrival.

  • Handling queries and complaints via phone, email and general correspondence.

  • Answering the switchboard in a professional manner, and transferring and routing calls as necessary.

  • Taking and ensuring that messages are passed to the appropriate staff member on a timely basis.

  • Receiving, sorting, distributing and handling all queries received.

  • Managing and ordering office supplies such as stationery, factory PPE, water machine top ups, cleaning supplies and keeping inventory of stock.

  • Performing office administrative duties.

  • Receiving orders via mails, messages or phone calls and capturing it into the order book.

  • Preparing picking slips and sending it through to the warehouse for picking and confirmation of stock availability to inform customers.


Salary package, including benefits, is highly negotiable depending on experience gained.

Desired Skills:

  • Admin
  • Office Administrator
  • Receptionist





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