Fleet Controller at Business Directive Contract Services

Business Directive Contract Services

montague gardens montague gardens, montague gardens

Business Directive Contract Services

Fleet Controller at Business Directive Contract Services

Business Directive Contract Services

  • R Undisclosed
  • Contract Junior position
  • Montague Gardens, Western Cape
  • Posted 19 May 2022 by Business Directive Contract Services
  • Expires in 34 days
  • Job 2466741
Apply Now

About the position

The Fleet Controller will be responsible for the administrative processes of the Western Cape Facility.

v Minimum of Grade 12
v Strong administrative ability
v Effective decision making
v Good communication skills, both written and verbal
v Good Time Management
v Organisational ability
v Analytically inclined
v Solutions-oriented, can-do attitude; self-motivated,
v Self-starter with high energy levels
v Organizational & prioritization skills
v Attention to detail
v Ability to interact with internal & external stakeholders
v Comfortable with change and excellent team player
v Comfortable with learning and adapting to new systems
v Be able to work in a pressured environment
v Be able to complete tasks quickly & efficiently
v Be willing to go the extra mile
v Computer literacy (excel & word)

ROLES & RESPONSIBILITIES
v Analyse drivers route map and ensure they optimize route deliveries
v Track orders to ensure timely deliveries and 0% fail deliveries
v Be alert for traffic conditions and road congestion and make appropriate changes to routes to avoid unnecessary delay and communicate it to the team of drivers.
v Ensure drivers do not fail any delivery without consulting with the Fleet Controller or Outbound Clerk
v Establish the time drivers departed the branch and when was the first delivery completed in order to track productivity
v Identify the gaps in between deliveries and address all abnormalities immediately
v Always have an updated list of drivers contact and assistant drivers contact number as well as corresponding information
v Establish vehicle assigned to driver by registration for tracking purposes daily
v Manage and address individuals that underperform and make appropriate plans to get them assistance to ensure all deliveries can be completed by 5pm
v Follow process when a vehicle breaks down and contact the relevant service provider
v Have all service providers information on record and updated monthly
v Manage productivity ensuring drivers complete 9/10 deliveries every hour
v Anticipate possible hijacking scenario and take the necessary actions. Update Supervisor or Manger immediately
v Provide assistance to drivers in the event of a hijacking or robbery
v Use the vehicle tracking portal to track drivers
v Ensure 5S housekeeping standards are maintained
v Filing and capturing all trip sheets and fuel slips daily
v Ensure all vehicle keys are issues and received daily and keep the key control register updated.
v Printing all the necessary documentation for drivers' trip sheets and security gate sheets daily.
v Filing of key control registers and security sheets daily.
v Scanning out of all parcels over weekends and ensuring all parcels are accounted for and dispatched over weekends.
v Booking out returns to drivers in the specific areas no later than 06h30am daily.
v Scheduling of all white goods for the next day deliveries are done the day before.
v Issuing and monitoring of all airtime
v Updating Order Fulfilment of any irregularities of orders.
v Updating daily failed delivery report and maintaining the branch fail percentage at 0%.
v Staff transport control, requesting transport for staff daily via WhatsApp and email.
v Ensure that fleet costs are clearly and accurately captured daily
v All administrative documentation is labelled and filed as per procedures.
v All daily, weekly and monthly reports/ meeting minutes are up to date
v Ensure 5S housekeeping standards are maintained
v Maintain health and safety standards
v Ensure compliance to COVID19 protocols

Job Types: Full-time, Temporary

Desired Skills:

  • Fleet management
  • Good computer skills
  • Excellent communication skills
  • Good time management
  • Attention to detail

Apply Now

Business Directive Contract Services

About the agency

Are you looking for quality Staff Outsourcing, Permanent Placements or HomeProfessionals? Welcome to Business Directive Contract Services. A professional hub forall your outsourcing needs.“We think too much and feel too little. More than machinery, we need humanity; more thancleverness, we need kindness and gentleness. Without these qualities, life will be violentand all will be lost.” - Charles ChaplinAt Business Directive Contract Services, we are truly passionate about people. Capturingtheir abilities and seeing beyond their everyday strengths, we seek to find the deepermeaning within the respective roles executed by our staff and clients. We love what we doand we love working with people who echo the heartbeat of an organisation that isdiligently solution-driven.We recruit, screen and place staff on site for our clients. Our core business is to sourcestaff and to manage staff on site and take care of all Human Resource functions, whichincludes payroll, Industrial Relations, CCMA representation, staff recruitment as well astraining and development. Our team expertise total more than 50 years of solid HumanResource experience.Our Home Professional service is founded on the foresight of making work life easier foremployees who seek to save time and money. Investing in this idea came prior to whatwe’ve come to know as the Covid-19 Pandemic. Incidentally, we have recognised the needfor alternative employment solutions from an environmental and socio-economicperspective. In identifying this, we position ourselves for the elimination of excess carbonwaste and other forms of pollution. This also benefits the general health of staff, givingthem more time to focus on more than just work.At our company, we deem it vital to exercise continuous growth, expansion and celebratingour staff and clients. Our goal is to maintain and strengthen relationships by payingattention to the various layers of who we are, what we do and reaching higher heights. Inpursuit of achieving this, we commit ourselves to be generous in our acknowledgement ofstand-apart staff, consistent clients and all-round excellence.Another main function in our organisation is the recruitment and placement of permanentstaff to both corporate companies and medium organisations.Our passion: PeopleOur business: The supply of qualified, experienced staff to organisations in need of thebestOur methodology: Includes entrepreneurship, slick technology, training, development andclear, precise systemsOur strength: We engage with the bestOur secret: Our TeamAt Business Directive, we pride ourselves with the promise of Service Excellence. Webelieve in utilising our experiences and skills we mastered throughout the years, and bydoing so we realise the promise we make to our clients.We understand the need for excellent staff and excellent screening criteria when we recruitand we have in-depth knowledge about labour relations issues. We have learned howimportant it is to build not only a team of people, but let the team run as a healthy unite,with great leadership.At Business Directive, we are all about growth, whether it’s your career, your company oryour staff. We are so much more than a Recruitment Company!

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Expires in 33 days

About the position

The Fleet Controller will be responsible for the administrative processes of the Western Cape Facility.

v Minimum of Grade 12
v Strong administrative ability
v Effective decision making
v Good communication skills, both written and verbal
v Good Time Management
v Organisational ability
v Analytically inclined
v Solutions-oriented, can-do attitude; self-motivated,
v Self-starter with high energy levels
v Organizational & prioritization skills
v Attention to detail
v Ability to interact with internal & external stakeholders
v Comfortable with change and excellent team player
v Comfortable with learning and adapting to new systems
v Be able to work in a pressured environment
v Be able to complete tasks quickly & efficiently
v Be willing to go the extra mile
v Computer literacy (excel & word)

ROLES & RESPONSIBILITIES
v Analyse drivers route map and ensure they optimize route deliveries
v Track orders to ensure timely deliveries and 0% fail deliveries
v Be alert for traffic conditions and road congestion and make appropriate changes to routes to avoid unnecessary delay and communicate it to the team of drivers.
v Ensure drivers do not fail any delivery without consulting with the Fleet Controller or Outbound Clerk
v Establish the time drivers departed the branch and when was the first delivery completed in order to track productivity
v Identify the gaps in between deliveries and address all abnormalities immediately
v Always have an updated list of drivers contact and assistant drivers contact number as well as corresponding information
v Establish vehicle assigned to driver by registration for tracking purposes daily
v Manage and address individuals that underperform and make appropriate plans to get them assistance to ensure all deliveries can be completed by 5pm
v Follow process when a vehicle breaks down and contact the relevant service provider
v Have all service providers information on record and updated monthly
v Manage productivity ensuring drivers complete 9/10 deliveries every hour
v Anticipate possible hijacking scenario and take the necessary actions. Update Supervisor or Manger immediately
v Provide assistance to drivers in the event of a hijacking or robbery
v Use the vehicle tracking portal to track drivers
v Ensure 5S housekeeping standards are maintained
v Filing and capturing all trip sheets and fuel slips daily
v Ensure all vehicle keys are issues and received daily and keep the key control register updated.
v Printing all the necessary documentation for drivers' trip sheets and security gate sheets daily.
v Filing of key control registers and security sheets daily.
v Scanning out of all parcels over weekends and ensuring all parcels are accounted for and dispatched over weekends.
v Booking out returns to drivers in the specific areas no later than 06h30am daily.
v Scheduling of all white goods for the next day deliveries are done the day before.
v Issuing and monitoring of all airtime
v Updating Order Fulfilment of any irregularities of orders.
v Updating daily failed delivery report and maintaining the branch fail percentage at 0%.
v Staff transport control, requesting transport for staff daily via WhatsApp and email.
v Ensure that fleet costs are clearly and accurately captured daily
v All administrative documentation is labelled and filed as per procedures.
v All daily, weekly and monthly reports/ meeting minutes are up to date
v Ensure 5S housekeeping standards are maintained
v Maintain health and safety standards
v Ensure compliance to COVID19 protocols

Job Types: Full-time, Temporary

Desired Skills:

  • Fleet management
  • Good computer skills
  • Excellent communication skills
  • Good time management
  • Attention to detail





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