Executive Assistant To The Group CEO

Prostaff Holdings

sandton

Prostaff Holdings

Executive Assistant To The Group CEO

Prostaff Holdings

  • R Undisclosed
  • Permanent Intermediate position
  • Sandton, Gauteng
  • Posted 19 May 2022 by Prostaff Holdings
  • Expires in 11 days
  • Job 2466915 - Ref PS009616

About the position

A well-known organisation specialising in providing sustainable socio-economic solutions for youth in South Africa requires the above to provide executive support and assistance to the Group Chief Executive Officer.
Minimum requirements for the role:

  • Minimum matric is essential for this role.

  • A Project Management Diploma or an undergraduate qualification in commerce or journalism or related qualification is preferred.

  • Previous experience having worked as an executive assistant or within a related role providing high level support to senior executives is essential.

  • Previous experience in business strategy and development is preferred. 

  • Computer literacy with knowledge of Microsoft office is essential.

  • Must have excellent organisational, interpersonal, oral and written communication skills as well as good presentation skills.

  • Must have the ability to maintain an exceptional attention to detail.

  • Must have the ability to function effectively in a fast-paced, complex environment. Must be able to exercise thoughtful and independent judgement and discretion while maintaining direct and diplomatic approach.

  • Proven commitment in maintaining the highest ethical and professional standards.


The successful candidate will be responsible for:

  • Providing executive support and assistance to the group chief executive officer.

  • Ensuring follow up from the office of the Group CEO as well as other parties involved in meetings and projects.

  • Ensuring project support is timely, accurate and responsive to the needs of the team.

  • Participating in projects is in accordance with designated project management protocols.

  • Maintaining the overall work plan and project plans as well as tracking key tasks, critical path and budgets.

  • Documenting the outcomes of projects.

  • Preparing regular reports against project progress in agreed format and content.

  • Preparing the group CEO for meetings and speaking engagements with a variety of audiences.

  • Conducting reports and other working documents that provide guidance on complex projects and program issues.

  • Coordinating projects based work across the divisions/ departments under the group CEO‘s direction.

  • Supporting the group CEO on the day to day activities and various other projects.

  • Writing of briefing notes and other written materials for the group CEO as well as assisting in the coordination and response to the group CEO’s day to day correspondence.

  • Ensuring the senior manager is informed of all activities and appointments at all times.

  • Planning and managing the group CEO’s emails and diary schedule.

  • Managing relationships within the secretarial cadres and relevant levels with other government departments and agencies.

  • Acting as the CEO’s administrative liaison.

  • Assisting board members with travel arrangements and accommodation as needed.

  • Reviewing documents to be submitted to the group CEO for signature and making necessary recommendations on any amendments to be made to the relevant person.

  • Advising the senior managers on timely and correct submissions of documents.

  • Conducting desktop research on issues that the group CEO requires.

  • Writing memos as and when necessary.


Salary package, including benefits, is highly negotiable depending on experience gained.

Desired Skills:

  • Administrator
  • Assistant
  • Executive Assistant

Prostaff Holdings

About the agency

WHO WE ARE: Established in 1992, the Prostaff Holdings Group is entrusted by many successful companies and skilled candidates to provide complete recruitment solutions and highly effective human resource services specialising within the areas of Scientific, Food and Personal Care, Medical / Pharmaceutical, Engineering, Mining, Civil and Building, FMCG, Financial and Management. Our specialised consultants are passionate about fulfilling dreams and aspirations and growing and developing individuals successfully within the industry. Our recruiting knowledge spans 20 years and we pride ourselves in successful long term relationships built with both clients and applicants alike. WHAT WE OFFER: We partner with our client and candidates:• Spending time to understand their businesses and their aspirations• Identifying the culture of each company and the ideal working situation for each candidate• Bringing them together to provide their greatest asset - people• We assist client companies not only with their staffing requirements, but also with strategic planning and market research• Our continuous networking with clients and candidates ensures our database is constantly up to date with the best available talent• We meet all our candidates face to face assisting and advising them with regards to building a career and succeeding• We offer our applicants guidance, meeting their requirements and matching them with the ideal employer HOW WE ACHIEVE THIS:We ensure an efficient, ethical and professional service to our clients and candidates, with an assurance of confidentiality, having assisted in progressing many successful careers which we pride ourselves on.

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Expires in 11 days

About the position

A well-known organisation specialising in providing sustainable socio-economic solutions for youth in South Africa requires the above to provide executive support and assistance to the Group Chief Executive Officer.
Minimum requirements for the role:

  • Minimum matric is essential for this role.

  • A Project Management Diploma or an undergraduate qualification in commerce or journalism or related qualification is preferred.

  • Previous experience having worked as an executive assistant or within a related role providing high level support to senior executives is essential.

  • Previous experience in business strategy and development is preferred. 

  • Computer literacy with knowledge of Microsoft office is essential.

  • Must have excellent organisational, interpersonal, oral and written communication skills as well as good presentation skills.

  • Must have the ability to maintain an exceptional attention to detail.

  • Must have the ability to function effectively in a fast-paced, complex environment. Must be able to exercise thoughtful and independent judgement and discretion while maintaining direct and diplomatic approach.

  • Proven commitment in maintaining the highest ethical and professional standards.


The successful candidate will be responsible for:

  • Providing executive support and assistance to the group chief executive officer.

  • Ensuring follow up from the office of the Group CEO as well as other parties involved in meetings and projects.

  • Ensuring project support is timely, accurate and responsive to the needs of the team.

  • Participating in projects is in accordance with designated project management protocols.

  • Maintaining the overall work plan and project plans as well as tracking key tasks, critical path and budgets.

  • Documenting the outcomes of projects.

  • Preparing regular reports against project progress in agreed format and content.

  • Preparing the group CEO for meetings and speaking engagements with a variety of audiences.

  • Conducting reports and other working documents that provide guidance on complex projects and program issues.

  • Coordinating projects based work across the divisions/ departments under the group CEO‘s direction.

  • Supporting the group CEO on the day to day activities and various other projects.

  • Writing of briefing notes and other written materials for the group CEO as well as assisting in the coordination and response to the group CEO’s day to day correspondence.

  • Ensuring the senior manager is informed of all activities and appointments at all times.

  • Planning and managing the group CEO’s emails and diary schedule.

  • Managing relationships within the secretarial cadres and relevant levels with other government departments and agencies.

  • Acting as the CEO’s administrative liaison.

  • Assisting board members with travel arrangements and accommodation as needed.

  • Reviewing documents to be submitted to the group CEO for signature and making necessary recommendations on any amendments to be made to the relevant person.

  • Advising the senior managers on timely and correct submissions of documents.

  • Conducting desktop research on issues that the group CEO requires.

  • Writing memos as and when necessary.


Salary package, including benefits, is highly negotiable depending on experience gained.

Desired Skills:

  • Administrator
  • Assistant
  • Executive Assistant





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