Executive Assistant To The Group CEO

About the position

A well-known organisation specialising in providing sustainable socio-economic solutions for youth in South Africa requires the above to provide executive support and assistance to the Group Chief Executive Officer.
Minimum requirements for the role:

• Minimum matric is essential for this role.


• A Project Management Diploma or an undergraduate qualification in commerce or journalism or related qualification is preferred.


• Previous experience having worked as an executive assistant or within a related role providing high level support to senior executives is essential.


• Previous experience in business strategy and development is preferred. 


• Computer literacy with knowledge of Microsoft office is essential.


• Must have excellent organisational, interpersonal, oral and written communication skills as well as good presentation skills.


• Must have the ability to maintain an exceptional attention to detail.


• Must have the ability to function effectively in a fast-paced, complex environment. Must be able to exercise thoughtful and independent judgement and discretion while maintaining direct and diplomatic approach.


• Proven commitment in maintaining the highest ethical and professional standards.

The successful candidate will be responsible for:

• Providing executive support and assistance to the group chief executive officer.


• Ensuring follow up from the office of the Group CEO as well as other parties involved in meetings and projects.


• Ensuring project support is timely, accurate and responsive to the needs of the team.


• Participating in projects is in accordance with designated project management protocols.


• Maintaining the overall work plan and project plans as well as tracking key tasks, critical path and budgets.


• Documenting the outcomes of projects.


• Preparing regular reports against project progress in agreed format and content.


• Preparing the group CEO for meetings and speaking engagements with a variety of audiences.


• Conducting reports and other working documents that provide guidance on complex projects and program issues.


• Coordinating projects based work across the divisions/ departments under the group CEO‘s direction.


• Supporting the group CEO on the day to day activities and various other projects.


• Writing of briefing notes and other written materials for the group CEO as well as assisting in the coordination and response to the group CEO’s day to day correspondence.


• Ensuring the senior manager is informed of all activities and appointments at all times.


• Planning and managing the group CEO’s emails and diary schedule.


• Managing relationships within the secretarial cadres and relevant levels with other government departments and agencies.


• Acting as the CEO’s administrative liaison.


• Assisting board members with travel arrangements and accommodation as needed.


• Reviewing documents to be submitted to the group CEO for signature and making necessary recommendations on any amendments to be made to the relevant person.


• Advising the senior managers on timely and correct submissions of documents.


• Conducting desktop research on issues that the group CEO requires.


• Writing memos as and when necessary.

Salary package, including benefits, is highly negotiable depending on experience gained.

Desired Skills:

• Administrator
• Assistant
• Executive Assistant